Proven tips for PYO farms to streamline and succeed

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PYO onboarding guide: How to get more from your Beyonk ticketing setup

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Already using Beyonk? Learn how to optimise your pick-your-own setup with smarter pricing, upsells, data insights and real-time ticketing.

Boost revenue, manage crowds, and delight visitors without the stress of unpredictable walk-ins

Why getting ticketing right can make or break your PYO season

Running a pick-your-own (PYO) farm is a balancing act. You’re at the mercy of ripening schedules, weather changes, and fluctuating visitor demand. Get it right, and your fields are full of happy families. Get it wrong, and you risk overpicked crops, long queues, and missed revenue.

With Beyonk in place, you’re already a step ahead. Now it’s time to fine-tune your setup so you can adapt capacity quickly, protect your crops, and keep your visitors coming back.

In this guide, we’ll help you:

Use your Beyonk tools to manage visitor numbers and reduce admin

Optimise ticket pricing and availability based on crop readiness

Turn visits into experiences with add-ons and upsells

Make the most of your booking data to build loyalty and forecast demand

Keep your crowd picking with great social media

Use your ticketing tools to take back control

By now, you’ve likely seen how switching to online bookings helps reduce last-minute pressure. Let’s take that further.

Remove the stress of managing visitor numbers, good weather peaks or bad weather no shows, and tricky car park capacity with a considered setup

Use capacity settings per timeslot to align visitor numbers with crop size and field condition (better for all day slots vs 15min slots)

Enable guest self-serve so customers can amend bookings without calling

Customise confirmation emails to share picking instructions and save time at check-in

Use the Visitor Analysis report to see trends in bookings and high-demand time slots

Use your data insights to speak to people when they are most actively looking to buy your tickets

Top tip: If you're not yet using Beyonk’s Self-Serve tools, now’s a great time to enable them- it's one of the easiest ways to reduce admin. You can set the timeframe, and as consumers value convenience, this opens another opportunity to increase revenue by adding a small charge for customers to access the self-serve / flexi ticket

👀Must read: Weather proof your visitor attaraction

Optimise your pricing and capacity as the season changes

Crop yields vary, with Beyonk, your ticketing can too.

Top tip: Use pricing and capacity together to match fruit availability and demand

Here’s how:

Set a small entry fee (e.g. £5) and include a credit towards fruit picked. This helps reduce no-shows

Use dynamic pricing to charge slightly more for peak dates like school holidays or sunny weekends

Add schedules / slots gradually, aim to start with guaranteed availability, then add more timeslots in as crops ripen

Need help adjusting pricing or schedules mid-season? Just ask Arnie for any help with set up

Use add-ons to turn your PYO into a full-day attraction

A strong PYO experience isn’t just about fruit, it's about time well spent. That’s where Beyonk’s Add On feature (within your Experience > Pricing tab) can help increase revenue per booking

Ideas for popular PYO upsells:

🚜 Add-on tickets for tractor rides, nature trails, or mini animal encounters

🍓 Pre-book options for fruit smoothies, ice cream, or jam jars at checkout

🎟️ Bundle offers like “Entry + Ice Cream” or “Family Picking Pack”

Time your ticket releases to suit crop conditions

The flexibility of Beyonk means you can release tickets when it suits you and your fields.

Here’s what works well:

We will always recommend selling a limited number of tickets as early as you can as we know 12 weeks ahead is the m.o. for early planners - consider an any day pass and limit it to 100 or just have a few open slots

For peak weekends, release tickets 10 - 35 days ahead to capture early planners

For less predictable crop stages, release tickets just 3–5 days in advance

Use manual capacity releases when you check the field each morning

Top tip: Link ticket releases to real-time content on social media (see next section). It builds urgency and ensures you’re only ever selling what’s truly pickable.

You already know your PYO is photogenic, so let’s make the most of that.

Top tip: Real-time updates on crop readiness and weather work wonders for driving last-minute bookings.

Try these ready-to-use post ideas:

Countdowns: “🍓 Tickets for the weekend go live tomorrow at 9am mark your calendar!”

Weather updates: “Perfect picking weather all weekend 🌤️ just released extra slots for Sunday”

Behind-the-scenes Reels: Field prep, fruit checks, or staff setting up the farm

Ripeness reports: “This week: strawberries ✅, raspberries 🌱 check what’s ripe and book now”

Polls: “Which fruit should we feature next? 🍓🫐 Vote in our Stories!”

Shoutouts: “Tag us in your photos for a chance to win a free punnet! 📸 #PickWithUs”

Quick tips: “How to pick the perfect strawberry 🍓 in 15 seconds”

Upsells: “Strawberry swirl ice cream made from today’s pick only available this weekend!”

And don’t forget to always link directly to your Beyonk booking page. If you’re using LinkTree or similar, make sure your PYO listing is the top link during high season.

Top tip for the marketing team: add a UTM to make your bookings traceable plus a bonus - If your using marketing suite you can view purchases against UTM’s with in Beyonk

Use your data to boost loyalty and plan ahead

Your Beyonk booking reports are a valuable planning tool!

Here’s how to use that data:

Send updates using past email addresses: let visitors know about ripeness, restocks, or events.

Identify repeat visitors and offer them early bird access or priority slots.

Use the Checkout Analysis report to spot online booking trends (e.g. Friday evening) and adjust release social posts accordingly.

Top tip: Create segmented mailing lists from your past bookings

Want to see how others use this approach? 👀 Read how Hatter’s Farm reduced admin and boosted PYO bookings with Beyonk.

Don’t forget the extra features (in Apps) that make a difference

A few final features to check are switched on to help your season run smoothly:

✅ Self Serve enabled – so customers can reschedule themselves

✅ Post-purchase email customised – let visitors know what to expect

✅ Weather messaging ready – have a plan for wet weekends e.g. understand how to broadcast messages to your customers

✅ Cancellation / Booking policies eg. no refunds but we will convert to voucher

Need help configuring any of these? The Help Centre or Ask Arnie our chatbot is always on hand.

What this means for your business

With Beyonk already in place, you’ve laid a strong foundation. Now it’s about using those tools to be more agile, more visitor-focused, and more revenue-smart. With flexible scheduling, real-time updates, and add-ons that boost every visit you can turn a short picking season into a long-term business advantage.